Table of Items
The table of items allows evaluating a series of characteristics or attributes that make an item valuable, also called dimensions.
The table of items allows performing the following actions:
New: Allows inserting a new item into the table. This new item will be displayed in the Dependencies Tree tab.
Delete: Allows deleting an item from the table by selecting the desired row or rows and clicking the 'Delete' button. When an item is deleted, it is removed from the Dependencies Tree tab.
Options - Import: GlobalSUITE® enables importing lists of items in Excel format through an additional license. In the 'Download' button, there is a file template with the fields that can be imported into the table of items. It is possible to load and update records, including dependencies between items or their evaluation. The only mandatory data is the item name; the rest of the data may or may not be included in the import. The file selection is done through the 'Select file' button and clicking the 'Continue' button.
Options - Calculate Accumulated Dimensions: Performs the calculation of the defined accumulated dimensions, based on the dependencies established between the items in the dependencies tree.
Options - Calculate RA: Performs the calculation of all evaluations and modifications made to the risk analysis. If a modification has been made to the risk analysis methodology, this option allows calculating the new values by applying the new methodology.
Options - Relate CIs: Allows relating the configuration items identified in the CMDB with the items included in the Item Inventory. An item can consist of more than one configuration item from the CMDB.
Associations between items are made through the "Drag and Drop" action, selecting a configuration item located in the table on the right and dropping the item onto another item located in the table on the left of the window. To remove an association, you must select a second-level item located in the table on the left and drag it to the table on the right.
Options - Survey Results: Allows accessing a screen to consult and manage the results obtained in the item surveys conducted. The explanation of this option is detailed in the following section, after the explanation of all the existing options in the table of items.
Options - General Evaluation: Allows accessing a table to perform the general evaluation of all items belonging to the same category. The explanation of this option is detailed in the following section, after the explanation of all the existing options in the table of items.
Options - Associate and Attach Documentation: By enabling the visibility of Documentation in the table, it will be possible to incorporate documentation from the local device or the Document Manager. The explanation of this option is detailed in the following section.
Send Surveys: This option allows, by selecting one or more items, launching surveys from templates and configuring the sending.
Download:
Excel Report: Allows downloading the item inventory and its attributes to an editable file (.xlsx). Depending on the volume of information in the Inventory, it may be downloaded in a single .xlsx file or several.
Import Template: This option allows downloading a file template to perform the import of items if this functionality is activated.
Start Date: Allows recording the creation date of the Item Inventory.
Predefined Filters: This option will only be displayed if predefined filters are configured.
When selecting a filter, the system will update the table and display the items of the category with the dimensions configured in that filter.
Only one predefined filter can be applied at a time, and each time a filter is selected, the option “Clear filters” will be enabled, so the table returns to its default state.
Root of items: Allows filtering the items, choosing between displaying the list with all items (All) or individually displaying the items of a single service.
It can be used together with predefined filters and table filters.
The information provided by the table of items is customizable, allowing the definition of:
Item: Indicates the name of the item. To modify it, double-click on the cell. This modification is reflected in the Dependencies Tree tab.
Units: Displays the number of units of the item.
Category: Indicates the category or subcategory to which the item belongs. To define the category or subcategory, double-click on the cell, which generates the following screen:
Dissociate: Offers the possibility to remove a category/subcategory from an item by selecting the desired row and clicking the 'Dissociate' button.
Expand: Allows expanding the list of categories/subcategories.
Collapse: Allows collapsing the list of categories/subcategories.
Owner: Allows indicating the organization resource responsible for the final management of the item.
Responsible: Allows indicating the organization resource responsible for safeguarding the item.
Dimensions: Characteristics or attributes that make an item valuable. The tool displays those dimensions defined in the 'Settings / Analysis Methodologies' section.
Note
Depending on the methodology used, the calculation of dimensions can be qualitative or quantitative.
Regarding the established dimensions, GlobalSUITE provides useful information when establishing evaluations based on the dimension.
The information provided is as follows:
Help: This help option only adds value in the 'Analysis/Risk Analysis' option, as it provides the user with additional help when evaluating threats, expanding their description.
Dimension: Allows selecting the desired dimension from the dropdown.
Level: Depending on the selected dimension, it offers the possibility to select the associated levels, which are defined in the 'Settings / Analysis Methodologies' section.
Description: Depending on the dimension and level selected in the previous sections, the tool informs the user of the criteria established for the selected level. The description can be customized in the 'Settings / Risk Analysis Methodologies' option.
Note
The description of the dimensions can also be viewed by clicking on the desired cell in the item inventory, and depending on the associated dimension and level, the tool will display the pertinent description.
Accumulated Dimensions: The tool displays those accumulated dimensions defined in the 'Settings/Analysis Methodologies' section.
Survey Results
This option allows viewing the evaluation of the assets conducted in the different 'Assets and Risks' type surveys.
Once the option is accessed, the asset table is displayed, offering the following information:
Asset: Indicates the name of the asset.
Units: Displays the number of units of the evaluated asset.
Category: Indicates the category or subcategory to which the asset belongs.
Owner: Indicates the organization resource responsible for the final management of the asset.
Dimensions: Provides information about the characteristics or attributes that make an asset valuable and the evaluations conducted on the asset.
The options provided by the tool for the table are as follows:
Add new: Allows inserting new assets identified in the surveys into the organization's asset inventory. The newly identified assets are highlighted in green, and the tool allows selecting which assets to add and which not to add.
Consolidate: Allows consolidating the different evaluations conducted on the same asset in different surveys, using various consolidation options: Maximum (record of the highest evaluation), Minimum (record of the lowest evaluation), and Arithmetic Mean (record of the average of the different evaluations). This option modifies the evaluations of the assets in the 'Analysis/Asset Inventory/Asset Table' section.
NOTE: The following images show a consolidation with maximum values.
Properties: Allows viewing additional attributes of the selected asset.
Download: Allows downloading the survey results of assets, their attributes, and evaluation to an editable file (.xlsx) or in .PDF format.
General Asset Evaluation
This option allows evaluating the dimensions of assets at the category level, applying the evaluation to all assets in the corresponding category or only to those assets in that category that have not been evaluated.
Once the option is accessed, a table is displayed containing the categories and subcategories of assets defined for the organization. This table also contains each of the dimensions configured for the asset inventory, allowing the evaluation of each category in the same way as evaluating an individual asset.
The options included in this table are as follows:
Apply - Child Categories: This option allows applying the evaluation of the dimensions of the selected categories to the subcategories associated with them. To do this, select the categories to apply (via the checkbox to the left of the category name) and click the button.
Apply - All Assets: This option allows applying the evaluation of the dimensions of the selected categories to all assets in the inventory that have those categories. To do this, select the categories to apply (via the checkbox to the left of the category name) and click the button. The tool will display a confirmation window for the user to decide whether to generate a history of the asset inventory before applying the new evaluation.
Apply - All Unrated Assets: This option allows applying the evaluation of the dimensions of the selected categories to the assets in the inventory that have those categories and are unrated. To do this, select the categories to apply (via the checkbox to the left of the category name) and click the button. The tool will display a confirmation window for the user to decide whether to generate a history of the asset inventory before applying the new evaluation.
Expand: This option allows expanding all asset categories to show the related subcategories.
Collapse: This option allows collapsing the category and subcategory tree, showing only the asset categories.
Back: This button allows returning to the asset inventory window.
Attach and Associate Documentation
By enabling the visibility of Documentation in the table, it will be possible to incorporate documentation from two sources:
Attach Documents from Local Device: It will be possible to attach documents directly from each user's local device, simplifying the incorporation of new relevant documentation.
Associate Documents from the Document Manager: Documents previously stored in the Document Manager can be associated, as well as dissociated when necessary. This centralizes and facilitates access to all relevant documentation.
