Requirements Management
By accessing GlobalSUITE loads by default the "Requirements" option which contains the structure of the requirements compliance catalog. The options available on the catalog are:
To associate one or more documents Document Management System to the requirements of compliance catalog. To do this, select the desired row and press the button 'Attach documentation' that opens the following screen:
Associate – Associate Documentation: It allows you to associate one or more documents of the Document Management System to the requirements of the compliance catalog. To do this, you have to select the specific row and click on the 'Attach documentation' button that opens the following screen:
The screen displays the tree of documents stored in the Document Management System (Sections / Document Management System). To associate documentation you must mark the checkbox/s of all documents required and click on the 'Save Changes' button.
If the user want to refer to one or more documents which are not stored in the Document Management System, the platform can identify the documents in the box on the right side, so they are identified in the specific control.
If you want to remove an association, the user must access to the document tree, unmark the specific checkbox and click on the 'Save Changes' button.
Associate - Associate Control: It allows you to associate one or more controls, which are registered in the "controls management" option, to the requirements of the compliance catalog. To do this, select the specific row and click on the 'Associate Control' button. Then, GlobalSUITE opens the following screen:
The screen displays the list of controls defined in the section 'Analysis/Controls Management'. To associate one or more controls you must select the checkbox of the speficic control and click on the 'Associate Controls' button.
If you want to remove an association, the user must access to the list of controls, unmark the specific checkbox and click on the 'Associate Controls' button.
'Associate - Associate Non Conformity: It allows you to associate one or more non-conformities with the requirements of the compliance catalog
Expand: It shows the complete structure of the compliance catalog.
Collapse: It collapses the structure of the compliance catalog leaving visible only the Level 1 requirements.
Back: It returns to the previous screen, where you will find a list of all compliance catalogs.
Completing Date: Indicates the date of completion of the compliance catalog.
Download: The tool offers the possibility to download the catalog in an editable format (.docx).
Show charts: It shows different graphs representing the status of implementation of the requirements of compliance catalog.
Consolidate: It enables the consolidation of the results of compliance surveys conducted.
The Consolidation window of Compliance Surveys is mainly composed by two panels, one that allows the consolidation with global criteria for all requirements and the controls of compliance catalog, and one that enables the consolidation particularizing the consolidation criteria for each one of the requirements or the controls of the catalog.
In the section on "Consolidation of Global Compliance " it is allowed to perform a consolidation with the same criteria to all requirements or controls. This type of consolidation are allowed the following options:
Surveys: It allows you to select the surveys to be consolidated.
Consolidation Criteria Global Applicability: It allows to define the consolidation criteria taking into account the applicability field of controls or requirements of the compliance surveys. It may take into consideration only those controls that apply, the controls that not apply or both with the "not consolidate" option.
Consolidation Criteria Global Statuses: It allows to select the calculation of the final status of the consolidation taking into account the minimum value of all the surveys, taking into account the maximum value of all surveys or making the calculation of the average statuses of all surveys.
In the section "Consolidation by Compliance Requirement", GlobalSUITE allows you to perform the consolidation particularizing by requirement or control, instead of to perform a global consolidation equal for all requirements. In this type of consolidation are the following options:
Controls: A table is displayed on the left part of this panel with the list of controls of the catalog such as Applicability, Status and Justification. By clicking on any row of the table, you can customize the type of consolidation to be performed on the selected control or requirement, displaying on the right side of this panel the following information and options:
Summary: It shows the full information about the selected control.
Applicability: It allows to define the criteria for consolidation the "Applicability" field of the survey for the selected control. The criteria are the same as in the global consolidation, but in this case it is only applied to the selected control.
Statuses: It allows to define the criteria for consolidation the "Status" field of the surveys for the selected control. The criteria are the same as in the global consolidation, but in this case only it is only applied to the selected control.
Once established the global criteria and/or custom criteria for Control, you have to click on the "Consolidate" button for starting the consolidation.
In addition to the above options, you can edit the various columns of the table containing the compliance catalog. The function of each of the columns is the following:
Apply: It allows you to identify whether the requirement or control applies or does not apply within the organization. To set the value, you must click twice on the cell and select the specific option from the dropdown menu. GlobalSUITE lets you set as "Applicable" or "Not Applicable" to a set of requirements and controls, so that all requirements/controls found in lower levels are set with the same value.
Justification or Control: It allows indicating a justification of applicability or otherwise of control. To do this, double click on the cell, and GlobalSUITE display a text box on which you may write.
Current Status: It allows you indicate the status of implementation of the requirement or control within the organization. By clicking on the cell GlobalSUITE will display the available options to define the status according to the statuses configured for compliance catalog. The platform provides a number of default statuses for catalogs, but these statuses are configurable in the "Compliance Catalogs" of the ‘Administration’ menu and the catalog itself on the top "Status" option (see next section).
Date: It allows you to set a date for the requirement or control. This date can be used, for example, to identify the date of the assessment of the requirement or the date of the implementation (as desired).
Documentation: It displays the documents associated with the requirement or control, it’s possible to download the documents by clicking directly on the link. To attach documents to a requirement, you have to select the requirement and click on the "Attach documentation" available on the top button.
Remarks: It allows you to include comments and relevant information to justify the status of the control.
Grouped Controls: It shows the controls of the "controls management ", which are associated with the requirement, and you can access to the details of the control by clicking directly on the link. To associate controls with a requirement you have to select the requirement and click on the button "Associate Control" available on top side of the screen.
Note: This column is hidden by default. To view the column, you must click on the right mouse button on the top of the table, and GlobalSUITE allows you to add the column.
Non Conformities: It displays nonconformities associated with the requirement, being able to access to the details of the non-conformity by clicking directly on the link. To associate nonconformities with a requirement you have to select the requirement and click on the "Associate Non-Conformity" button which is available on the top side.
Note: This column is hidden by default. To view the column, you must click on the right mouse button on the top of the table, and GlobalSUITE allows you to add the column.
Finally, at the top of side it is allowed to associate the compliance catalog of the assets of the organization. Clicking on the link "Related Assets", GlobalSUITE displays a table for associating the assets that are shown in the "Inventory" option.
By clicking on the "Add Asset" button, a window is displayed with the dependency tree defined in the "Inventory" option. This window allows you to add all assets related with the compliance catalog, including services and processes.